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Web Filter

In compliance with the Child Internet Protection Act (CIPA) and for security reasons, Waco ISD uses a content filter to restrict users’ (both staff and students) access to certain categories of sites deemed harmful on the internet. We upgraded to a new system and here are some of the changes you may notice. When you are logged in to a computer with your Active Directory account, you will automatically override the filter and be given access to sites that are allowed by the filter (e.g. Facebook, Twitter, YouTube, etc.). If you get a page that is being blocked or will not display correctly, you should see a block page from Content Keeper. Please try to screenshot the report, or call the helpdesk at ext. 2308.

When students try to access a web page that is not categorized by the content filter, they will see a web filter page (see example below). If this is a site that students use often, you can submit a request for it to be allowed (whitelisted) by emailing the web address (URL) to helpdesk@wacoisd.org or submitting a work order. The Networking department will review the site and make a decision whether to allow it to be whitelisted or not.
What is this W Drive?
What is this W Drive?
The Technology Department is excited to provide all Waco ISD staff members with a W: Drive. This drive is a network folder that exists in our data center and is exclusive to your Active Directory login.

There are two easy ways to access your W: Drive. You MUST be logged in with your Active Directory account to see your W: Drive.
- There is a shortcut on your desktop. Double-clicking this icon opens your W: Drive.
- Go to Start Menu and click on Computer. On the left side under computer you will see your user name (firstname.lastname) next to one of the drives.. Select that to access your W: drive.
- Save important documents to your W: Drive to back them up to the network
- All staff members will have 10 GB of storage
- Please do NOT use the W Drive to store music and/or non-work-related media as this will cause your W Drive to use up the 10GB very quickly.
- W: Drive is available on any machine in the district that is on Active Directory and is operating inside the district network.
- Files stored outside of the W: Drive are NOT backed up
You can add files to your W: Drive by dragging them to the W: Drive icon on the Desktop or by selecting the W: Drive from the Save As menu option from an application.

The W: Drive is available today. If you don't see it on your computer, restart your computer and make sure you log in with your AD credentials. The W: Drive is a great way to back up your files without having to use external drives.
The S: (Share) Drive

Introducing the Share Drive

You’ve heard of the W Drive for backing up your files and storing them on the network. That’s a personal drive that only you can see and use. What if you want to share documents with your campus or department? Introducing the Share (S:) Drive!

The Share Drive is a district solution for sharing documents and forms within your campus, building, or department. It is not meant to replace existing solutions. For example, the district uses Eduphoria for submitting lesson plans. Therefore, the Share Drive should not be used for staff to submit lesson plans to their campus administration.

When you log in to a computer with your Active Directory account, you will see a Share (S:) Drive listed under Computer.

This drive contains folders for departments and campuses to share documents with staff. You will only see the folders that you have access to. Access to folders is based on your job code and location in TEAMS.

The staff has access to a shared folder for their campus by opening the Staff folder. You will see the folder for your campus.

You will only be able to access folders to which you have appropriate read or write permissions. Typically folders that you do not have access to will be hidden so you don’t have to search through a long list of campus folders just to find yours. You will also only be able to edit documents to which you have permission to edit. If you try to access a shared folder that you do not have permission to view, you will get an error message like the one below.
Taking and Sending a Screenshot

Have you tried to explain a computer problem you’re having over the phone or email only to find out you don’t have the words? You know what they say… “A picture is worth a thousand words”.

Instead of stumbling over the lingo send a screenshot instead. In order to take a screenshot in Windows XP or 7, press ALT-PrtScrn (Fn+PrtScrn on laptops). You will not see anything happen, but the image will be on your clipboard. Simply paste(Ctrl+V) it into the body of your email to the Help Desk.

Also, Windows comes with a program called the Snipping Tool which can create an image of only a window or even draw a rectangle around a portion of your screen. You will find the Snipping Tool under Start > Windows Accessories > Snipping Tool. You can also type Snipping Tools on the search bar.

Once the program has opened you can click on "New"(1), your cursor will become a crosshair, at this point you can click and drag the desired snipping area. Once that you have selected the area that you want a screenshot of, you can click the "Save"(2) button.

To send a screenshot in an email you can drag the image file to the new message or click the paperclip that says Attach, browse to your file and click Open.
How to Submit and View Work Orders
How to Submit and View Work Orders

Submitting a work order is the best way to assure that your technology need is met. The work order system allows you to view all work orders you have submitted at any time to add comments, check the status, and communicate more effectively with the Technology Department and your technician. The system will email you when changes are made to your ticket to keep you informed about what is happening with your work order. You can still email the Help Desk at helpdesk@wacoisd.org for questions and information. However, all work orders MUST be submitted by staff using the following instructions.

First, make sure you have the required information ready when submitting your work order, including your location, room number, and Service Tag or WISD# of all equipment involved.

1. Go to helpdesk.wacoisd.org.Use your Active Directory (AD)username and password to log in.

2. Click Have a Problem? Report it.

3. Fill out the form with as much detail as possible. Note: Required fields are noted in red at the end of the field.

4. Fill out the form with as much detail as possible. Note: Required fields are noted in red at the end of the field.
1. Short Description: Give a very brief description of your problem. This will be the title of your work order.
2. Category: Select a category for your problem.
  1. Select Hardware if you are having problems with a physical piece of equipment. For example, the computer won't power on or headphone jack is broken or the printer won't print. Please select a subcategory as well.
    
    Sub-categories: Choose what type of hardware you are having a problem with, Desktop, Laptop, Projector, Printer, Display, Server, Timeclock, or Other.
  2. Select Software if a program or application on your computer is not working or you need a program installed.
- Select Network if you have problems with data ports, network cables, or other issues related to the network.
1. Select Password if you are having issues logging in to systems.
2. If your problem does not fit one of these categories, please select Other. Be sure to describe your problem in as much detail as possible.
1. Impact: This is to let us know how many people are affected by this issue.
  1. SelectAdministration if the problem affects administrative staff.
  2. Select Campus/Building if an entire building or campus is affected
- Select Department if more than one staff in a department are affected.
1. Select Lab if a computer lab is affected.
2. Select Staff if you are the only one affected.
- Location: Tell us what campus or building you are in.
- Room Number: Tell us where to find you at your location.
- Alternate Phone Number: If you have a number other than your campus number that you would like us to use to contact you about this issue, please enter it here.
- Equipment Model: The solution to your problem often depends on what model of equipment you have. Please give us the model of the equipment experiencing a problem. For example, a Dell desktop computer could have a model such as Optiplex 380. The model is usually somewhere on the equipment.
- Service Tag/WISD#: The Service Tag or WISD# helps us identify the equipment that is having a problem. The service tag is preferred because we will always be able to identify your machine with it. Without this information, we may be delayed in addressing your problem.
- Describe the problem: Please give us as much detail about the problem you are experiencing. Include the exact wording of errors, versions of software, and the exact steps you took when the problem occurred. The more detail you give, the easier it is for us to troubleshoot your issue and solve your problem.
- Comment: This is where you can add additional comments. If you remember additional details or you need to give us new information you can add details here (EVEN AFTER you submit the work order).
- Attachment: Screenshots or pictures of the problem are always helpful in troubleshooting your issue.
5. Click Save.

6. You can log in to kbox.wacoisd.org any time and view and/or update all work orders that you have created.

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